Beginning July 1, 2025 there will be fees for all special events

Hosting Your Event in the City of Martinez

Planning a special event in the City of Martinez? Whether you're organizing a community festival, parade, street closure, or want to use any of our beautiful public spaces for an event, a Special Event Permit ensures your event runs smoothly and meets all city requirements. The City of Martinez is proud to support events that enhance community life, promote local culture, and bring people together in safe and meaningful ways. This page will guide you through the permitting process, including important deadlines, application requirements, and helpful resources to help you get started.

Learn more by reviewing the full Special Event Policy, or scroll down. 

If you have any additional questions regarding the permitting process, please contact the Recreation Division at 925-372-3510 or recreation@cityofmartinez.org

View our recent presentations regarding the updates to the Special Event Policy and the Overview for the Upcoming Sesquicentennial Celebration in 2026:

City of Martinez Updates and Policy Review for Special Event Permitting - November 6, 2025

City of Martinez Sesquicentennial Celebration Overview for 2026 - November 6, 2025

Special Event Permit FAQs

1. Do I need a Special Event Permit for my event?
You do if your event:

• Takes place on public streets, sidewalks, or parks without a regular facility rental

• Involves street closures or large crowds

• Requires public safety services or special equipment (stages, tents, etc.)

2. What types of events do not require a permit?

• Private block parties with a separate block party permit

• School events on school property

• Religious services on church property

• Lawful protests and picketing

• Filming with a valid film permit

• Standard park shelter rentals for up to 350 people

3. How far in advance do I need to apply?
Applications must be submitted at least 60 days before your event through Civic Rec. All additional required documents are to be submitted within 1 week of the application submission.

4. How do I apply for a Special Event Permit?
All applications must be submitted online through CivicRec. You must create an account to get started.

5. What additional documents do I need to submit?
You’ll need:

• Event Write-up

• Location map & site plan

• Insurance certificate and additional insured endorsement (on a CG 20 12 series form)

• Hold harmless agreement

• Waste and restroom plans (if applicable)

• Fire permit, health permit and/or ABC license (if applicable)

• Street closure notices/neighborhood notices (if applicable)

6. How much does it cost?
Effective July 1, 2025, there is a $50 non-refundable application fee. Additional permit and staffing fees may apply based on your event’s size and needs. Once the permit is approved, the following fees will apply:

• $250 for single-day events
• $450 for recurring/multi-day events

7. What happens after I apply?
You’ll receive a conditional approval or denial within 20 business days. Final approval depends on submitting all required paperwork.

8. Can my event be denied?
Yes. Common reasons include incomplete applications, conflicts with other events, inadequate insurance, or safety concerns.

9. What are the insurance requirements?
Most events must carry $1–2 million in general liability coverage. If your event includes alcohol, fireworks, or sporting competitions, higher coverage may be required.

10. Do I need to notify neighbors or businesses?
Yes. For street closures or events at Susana Park/Ignacio Plaza, you must notify neighbors at least 30 days in advance and provide proof to the City.

11. Can I host an event at Susana Park or Ignacio Plaza?
Yes, but only under specific conditions due to parking and noise limits. Attendance is capped at 500 people, and only two events between the two locations is allowed per month.